Knowledge governed. Intelligence everywhere.
Your company's knowledge isn't missing. It's unusable. Cognatum changes that.
| Select | Title | Type | Taxonomy | Status | Expires | Reach |
|---|---|---|---|---|---|---|
| Which retention period applies to client trade communications? | Q&A | Records | Approved | in 214 days | 38 | |
| Standardise retention schedules on the records policy | Decision | Compliance | Approved | in 149 days | 31 |
Information sprawl is real. We solved it.
Who we work with.
- Salesforce
- Snowflake
- Confluence Cloud
- Notion
- GitHub
- Box
- GitLab
- Coda
- Quip
- Zendesk Guide
- ServiceNow Knowledge
- Dropbox
- Jira
- HubSpot
- Airtable
- Smartsheet
- Workday
- Databricks
Without Cognatum
Nobody owns the answer. People guess.
With AI today, guessing runs at machine speed.
Your company already has the answers in documents, shared drives, chat threads and business systems. Which is right? What is it approved for? When people don't know, they guess. So does AI.
Knowledge
Time
What your company knows
Where Cognatum works
What is verified and current
With Cognatum
Source right answers all the time, every time.
Cognatum is a governed knowledge management system for regulated enterprises. It gives an organization a single approved home for what it knows, and serves that knowledge to people, applications, workflows, and AI systems, with a named approver, a timestamp, and a source on every entry. With Cognatum's 50+ connectors, get a single pane of glass access to all your company knowledge.
- Cited to an approved source. The citation links to the exact record and version the answer came from.
- Approved by a named person. A real person signs it off, and the record keeps who approved and when.
- Sealed so it cannot be edited quietly. The link from source to answer is logged, and any change is visible.
- Honest when nothing is a confident match. The answer says so and points at the sources, instead of sounding sure.
Based on similarity of matched sources, not a correctness guarantee
Mean of 10 retrieved source scores
- 75%
- 60%
- 61%
- 56%
- 52%
- 35%
- 32%
- 41%
- 35%
- 24%
No migration
You work the way that you already work.
Cognatum does not ask you to move anything or tidy anything up first. You tell it where to look: SharePoint, a shared drive, a business system, a folder of files, RocketDocs. It reads what is there, and it keeps reading.
What it stores is the answer, not a second copy of your files. Each approved answer is one record with a type, an owner, a state and a version. That is what separates this from search. Search can find the file. Search cannot tell you which answer inside it was approved, by whom, or whether it's still valid.
Where the work already happens
- Documents
- Business systems
- Collaboration tools
- Storage
Knowledge base
Governed, for people and AI
Holds the approved answer itself, not a second copy of your files. Each one is a record with a type, an owner, a state and a version.
Every entry is
source · version · approver · permissions
Who asks
- Employees
- Business applications
- Workflows
- AI assistants and agents
- Customer portals
- Compliance and audit
Gaps
Your knowledge has gaps. Cognatum knows what they are.
Every question that gets asked and has no approved record gets recorded. You close the gaps that matter on your own schedule, instead of finding them the hard way.
The list is ranked by how often each question was asked, by people and by assistants. Beside it sit the counts for the whole library:
- What is approved
- What is in review
- What has gone stale
A missing answer and a stale one are different problems, and the queue belongs to a named person.
Approved records
318
In review
41
Flagged stale
27
Open gaps
37
- Which regions are approved for data residency? 24
- Who approves a retention exception over seven years? 19
- What evidence do we keep for a supervisory review? 17
- Which model versions are approved for regulated answers? 14
- How is a superseded procedure withdrawn from every channel? 11
Governance
Answers you can defend, answers you can trust.
The difference is structural. Traditional search and AI cannot version, approve, or attest to content. Cognatum stores the approved entry, which is what makes the rest of this possible.
A source on every answer
Each answer names the record it came from, so a reader can open it and check.
A named approver
A person approves the entry, and the record keeps their name and the date.
Nothing goes stale in silence
Change a source and every answer built on it is flagged and routed for re-check.
One version, not many copies
The approved entry is stored and versioned, so there is one thing to correct.
Wording matters
When what you say is regulated, wording matters. Answers are never reworded.
Conflicting information is surfaced
When multiple approved sources conflict, they are routed to a person, not combined into one "Confident" AI answer.
Governance review is where an AI initiative stalls: someone asks how you would prove an answer was right, and there is no answer. Every entry carries the evidence a reviewer asks for: a named approver, date, source, version, and who is allowed to view.
Centrally governed
Governed centrally. Used everywhere.
Whether a person or machine, they need to know:
What is right? What is current? What is approved? What can I use? What applies to me?
Search alone cannot solve that. AI alone cannot solve that. Governed organizational knowledge does. And once the knowledge is governed centrally, intelligence can happen anywhere.
Cognatum governs the entry
source · version · approver · permissions
Who it is for
Made for industries that have to be right.
Supervision, records, examination
Financial services
A named approver and a version on every answer, the wording of a regulated policy returned exactly as written, and a record of who approved what and when.
Explore →Quality, validation, inspection
Life sciences
Controlled documents kept current, superseded procedures withdrawn from every channel at once, and an audit record an inspector can follow entry by entry.
Explore →Suitability, market conduct, records
Insurance
A named approver and a version on every answer, filed wording returned exactly as written, and a record of what was recommended and on what basis.
Explore →Export control, contract flowdown, assessment
Aerospace and defense
Technical data served only to people cleared to receive it, export wording returned exactly as written, and a refusal recorded every time an answer is withheld.
Explore →Reliability standards, audit, restricted data
Energy and utilities
The revision in force on every answer, information about your systems served only to people cleared for it, and audit evidence written as the work happens.
Explore →Traceability, supplier controls, recall
Regulated manufacturing
The controlled instruction in force on every answer, hazard wording returned exactly as written, and a traceability record built as the work happens.
Explore →Privacy, coverage policy, device quality
Healthcare
Answers that stop at the boundary of who asked, approved notice wording returned exactly as written, and a record of who approved what and when.
Explore →Knowledge governed. Intelligence everywhere.
See it on your own content, in your own environment.