Solutions / Response and bids
Answer it from what you approved.
Questionnaires, bids, and tenders draw on the same approved answers your teams use every day. Nobody writes an answer that already exists.
The problem
The same questions, every quarter.
“An unapproved answer in a proposal is a contractual commitment we never meant to make.”
A prospect sends four hundred security and compliance questions. You have five days.
Most were answered last quarter. The library that holds those answers has no owner, and nobody has looked at it since.
So somebody writes fresh answers under deadline, and nobody checks whether legal and security still stand behind them.
What it does
The library answers first.
Run the questionnaire against your approved answers. What matches comes back with its owner and its date. What does not becomes a ranked list of gaps.
Questions in
One questionnaire
- Where is customer data stored?
- Do you encrypt data at rest?
- Who reviews access quarterly?
- Name your sub-processors.
Already approved
Returned with its source
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Data residency
Security · approved 2026-06-02
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Encryption at rest
Security · approved 2026-05-18
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Access review cadence
Risk · approved 2026-07-09
Not answered yet
Ranked, with an owner
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Sub-processor list
Legal · due in 3 days
A questionnaire splitting into two outcomes: questions with an approved answer, each carrying an owner and an approval date, and questions with no answer yet, each ranked with an owner and a due date
How it works
What happens to each question.
Match
It finds the approved answer
Each question is matched to an entry your team already signed off, with the owner and the date attached.
Lock
Some wording cannot change
Language that must not move comes back word for word. Nobody can reword it to fit the question.
Gap
What is missing becomes a list
Unanswered questions are ranked and sent to a named person with a date, instead of disappearing after the deal.
Reuse
Next quarter starts here
The answers you approve this week are the answers the next questionnaire draws on.
In practice
Four hundred questions, five days.
The deadline is the prospect's. What changes is where the answers come from.
A strategic prospect sends four hundred security and compliance questions with a five-day turnaround.
You run the set against your approved answers. The ones that match come back with the person who approved them and the date.
The rest become a ranked list. Each goes to a named owner with a date to answer by, not to a shared inbox.
Nothing is sent that legal or security has not approved, and the gaps you close this week are answered for you next time.
Common questions
What teams ask first.
What about wording we are not allowed to change?
It is stored as fixed wording and returned exactly as approved. Nobody can reword it to fit a question.
How do one-off deal answers get controlled?
An answer written for one deal stays a draft until a named person approves it. Until then it is not offered to anyone else.
Does it replace our response tool?
No. It holds the approved answers and serves them. Your response tool asks for them over a plain API, or over MCP, the open standard AI assistants use to reach outside data.
Who owns the answer library?
Each entry has one named owner. Entries with no owner, or past their review date, appear on a report rather than being discovered during a deal.
Knowledge governed. Intelligence everywhere.
See it on your own content, in your own environment.